ICE - Agenzia Protocollo Uscita n. 0022930/18 del 25/10/2018 UOP: ICE LONDRA

   

 

 

ITA London is currently recruiting for an Accounting Administrative Assistant (Permanent, full-time)

 

The Italian Trade Agency in London:

The Italian Trade Agency (“ITA”) is a governmental entity with diplomatic status which promotes the internationalization of Italian companies, in line with the strategies of the Ministry for Economic Development. ITA provides information, support and advice to Italian and foreign companies.

 

In addition to its headquarters in Rome, ITA operates worldwide through a large network of Trade Agencies Offices linked to Italian embassies and consulates, working closely with local authorities and businesses. ITA provides a wide range of services overseas helping Italian and foreign businesses to connect with each other, as well as attracting Foreign Direct Investments to Italy.

 

2.1  ACCOUNTING ADMINISTRATIVE ASSISTANT

 

The Role:

The Italian Trade Promotion Agency (ITA) is looking to employ an Accounting Administrative Assistant to work within the Accounts Department. The Accounting Administrative Assistant will be responsible for assisting in all aspects of the accounting and administrative process and to ensure accuracy and efficiency of operations. Previous accounting experience is required for this position.

 

Key Responsibilities:

1. Assisting with annual budget and forecast exercises as required;

2. Experienced in Tenders, their rules and procedures based on EU Directives on Public Procurement;

3. Budgeting, together with the Trade Analyst, the promotional initiatives (exhibitions, fairs, seminars, workshops, etc ...);

4. Management of the supplier register;

5. Dealing with supplier’s payment queries in a professional manner by order of priority, both on the telephone and e-mail;

6. Assisting with “Amministrazione trasparente”, uploading documents in the  Ammistrazione Trasparente system provided by ANAC (Italian National Anti-Corruption Authority);

7. Input promotional initiatives via a specific software (PromoApp) provided by ITA Rome;

8. Monitoring budgets for multiple promotional activities, which includes updating with estimated costs and final payments to various providers, compile or edit purchase orders;

9. Managing UK and international payment runs, collating invoices to be paid, uploading to the banking system and filing all the documentations required from Italy once paid;

10. Enter all monthly expenses in the Oracle Accounting Application using specific instructions provided by ITA Rome;

11. Compile the end of the month balance sheet reconciliations (Oracle Accounting Banking);

12. Monitoring and invoicing services provided to Italian Companies and send all information using a spefic software to the Head Office in Rome;

13. Maintaining historical records by filing documents;

14. Developing technical knowledge regarding all procedures through reading all documentations provided by ITA Rome;

15. Performing other related ad-hoc duties to support team as required.

 

Requirements to GUARANTEE and CLARIFY at the time of application:

1. Applicants must be eligible to work in the U.K., the applicant must be a UK tax resident;

2. The applicant must be able to show any current and valid passport or ID;

3. A CV is required;

4. *They must provide a CRB (Criminal Records Bureau ) certificate processed by the Disclosure and Barring Service (DBS);

5. *If he/she is Italian citizen or have any other citizenship they must provide corresponding certifications relating to the absence of any criminal sentences as well as pending charges (issued by the Judicial Register and of the Pending Loads);

6. Proficient in English and Italian (spoken and written);

7. They must have a National Insurance Number;

8. They must have an active UK Bank Account;

9. Bachelors’ degree preferably in Economics, Business, Accounting, or a related discipline. Master’s degree preferred;

10. Strong numerical and organisational skills;

11. Highly competent computer literacy - Excel & Word specifically;

12. Knowledge of Italian general accounting principles;

13. Knowledge of tendering rules and procedures based on EU Directives on public procurement;

14. Good knowledge of ORACLE;

15. Experience with “Amministrazione Trasparente” (Italian National Anti-Corruption Authority) system preferred;

16. A minimum of one or two years of experience in a similar role - in the private and / or public sector;

17. Experience of working in an international group would be beneficial;

18. Able to work within a team and independently;

19. Result-oriented, resourceful, and practical approach to problem-solving;

20. Immediate or short-term availability.

*   concerning letters (4 / 5): at the time of application it is necessary, at least, to provide a clear proof of the request for documentations

Candidates who do not have the above mentioned requirements will not be taken into consideration for the selective tests.

 

Job Location:

​Sackville House, 40 Piccadilly

London W1J 0DR

 

Hours of Work:

Monday to Friday office hours (currently from 9am to 5pm).

Instructions for candidature submission:

Send your CV and  Self-declaration that verifies the possession of the requirements which guarantees entry to the selective phase ONLY BY EMAIL to: londra@ice.it Attn. Roberto Luongo

The closing date for applications is Wednesday 14th November 2018 @ 23:59.

We reserve the right to close the application window early if we receive a high volume of suitable applications.

ONLY those candidates who fully meet the above-listed requirements will be contacted for selective tests (in English and Italian) within November 2018:

1. Written test: questions regarding Italian general accounting principles; rules and procedures based on the EU Directives on the Procurement Code, general knowledge concerning ANAC (National Anti-Corruption Authority);

2. Practical test: computer test to prove general knowledge of PC use;

3. Speaking test: in Italian and English.

Timing: about 75 min.

The candidates will be judged on a 1-10 scale for each test.*

Salary:

Basic salary to £ 26,000.00 gross for a full time position.

 

ITA does not discriminate on the grounds of age, sex, sexual orientation, marital status, disability, colour, race, religion or country of origin in the application of its employment policies, including but not limited to recruitment, training and promotion.

Providing every requirement of education, skill, technical qualifications and experience are met, the criterion for selection will be ability to perform the job under the specified conditions of service. All personnel will be given equal opportunity, based on performances and competencies.

 

IMPORTANT NOTICE

 

This selection may be suspended and/or cancelled at any moment and for any reason by the Italian Trade Agency in London at its full discretion, without generating any moral or legal commitment towards the candidates, including those fully meeting the job requirements.

ITA will acknowledge receipt of all applications but only candidates selected for the tests will be contacted.

 

Best regards,

Roberto Luongo

ITA London Director

 

* On a 1-10 scale:

10 – exceptional, professional level

09 – excellent, no distractions

08 – very good, only a few minor problems

07 – very good, with more minor or a few major problems

06 – good, noticeable problems but not distracting

05 – average

04 – below average, a few distracting problems

03 – below average, with more than a few distracting problems

02 – poor

01 – very poor